Email Templates used by Apache projects for contacting third parties to report misuses of their trademarks.
This email template is a sample starting place for sending a first contact to a third party that a PMC believes is misusing an Apache trademark directly in conjunction with a software product offering or download. Misuses in other cases - either with a software service, training, consulting, or anything not product related use a different letter.
Once you use the Apache Trademark Use Reporting Guidelines to confirm that this specific use of your project's trademark(s) is improper, use this email template to contact the other company/organization to ask them to stop. You may need to do some digging to find some appropriate contact emails.
private@list, and the
Reply-Toheader to help ensure the right Apache people or private lists get replies.
Remember that trademark and legal issues are often handled by corporate officers or lawyers who may not be familiar with Apache project communities, so please be patient, and ensure any responses are professional in manner.
trademarks@to get a proper response for any negative replies.
trademarks@as needed, and providing links to the Apache trademark policy, FAQ, or your project website as needed.
trademarks@. IMPORTANT: the ASF is not interested in forcing anyone to unduly rush to correct most problems. As long as the other party acknowledges the mistake and has a plan to correct it, we can have some patience until all corrections are made (for example, if they have a large website that requires multiple updates).
Once the other party claims they are in compliance with our policy and have made the changes, be sure to go back to their URLs to verify their compliance. If there are still problems with how they are using Apache trademarks, write back with specific details of what we'd like to see changed.
Subject: Misuse of the ASF's PROJECTNAME trademark
The Apache Software Foundation (“ASF”) is a US 501(c)(3) non-profit public charity that provides organizational, legal, and financial support for nearly 200 independently led open source software projects under the Apache® brand.
One of the ASF’s important activities is uniting our communities by using Apache trademarks and logos to identify projects and software developed by our volunteer communities. Unfortunately, an increasing number of companies are claiming improper connections with Apache software projects and the software products we produce, often in a way that harms the vendor neutral and independent governance that Apache projects are widely known for.
It has come to our attention that your company may be improperly using our Apache PROJECTNAME trademark(s) in the following case(s):
We trust that this misuse is inadvertent, but we nonetheless must insist that you update your use of Apache trademarks including Apache PROJECTNAME in a way that complies with the ASF's trademark policies:
In particular, we ask that you change:
We trust that you will not take any action that would result in further misuse of Apache PROJECTNAME. The ASF relies on the cooperation of vendors using Apache software to properly utilize Apache trademarks and graphic logos in order to give the independent communities that build our software the credit they deserve. For more background on the importance of vendor neutrality required of all Apache projects, please see:
Please provide written assurance that you will comply with ASF’s policy and guidelines for trademarks and graphic logos and cease this misuse of Apache trademarks within the next 3 weeks (21 days). If you believe that you have received this letter by mistake and that your use of Apache PROJECTNAME does comply with ASF’s policy and guidelines, please provide an email response detailing your compliance instead.
Please Reply-All to include all appropriate ASF committees with your response; the trademarks@ and private@ addresses are privately archived. This letter is made without prejudice to any other rights or remedies that may be available to ASF.
Thank you for your time and respect of Apache trademarks,
Vice President, Apache PROJECTNAME
The Apache Software Foundation