The Apache Software Foundation Board of Directors Meeting Minutes 15 November 2000 1. Call to order The meeting was scheduled for 9:00am PST -0800 and began at 9:18am. The meeting was held by teleconference, hosted by Ben Hyde. 2. Roll Call Directors Present: Ken Coar Roy T. Fielding Dirk-Willem van Gulik Rasmus Lerdorf Doug MacEachern Randy Terbush Directors Absent: Brian Behlendorf Jim Jagielski Ben Laurie Guests: Ben Hyde 3. Minutes No minutes were approved at this meeting. 4. Officer Reports A. Treasurer Randy reported that he is working on reimbursing the ASF expenses that were incurred at ApacheCon during the ASF Hackathon event. He will commit a copy of the current financial accounts to the foundation CVS repository (Roy may need to convert it to PDF). B. XML/Apache Dirk reported that he had been thinking about the notion of a genesis or incubator PMC, as discussed at the members meeting, and was wondering how we are going to manage the reporting of projects to the ASF board. Roy suggested that one or two could be invited to each board meeting, and that a special status file for each project should be kept in the foundation repository. 5. Committee Reports A. Apache Conferences Committee Ken reported rough figures from ApacheCon Europe 2000 of about 1200 attendees, with half expo-only. It should result in upwards of $30,000 in funds for the ASF. Submissions are already coming in for the next ApacheCon in Santa Clara. Some new sponsors have expressed interest as well. A site for the next non-US conference has not yet been picked. Rasmus suggested that Linuxcare Australia may be able to help with an ApacheCon if it were to be held in Sydney. Ken reminded the board that the conference committee should be re-elected. Roy suggested that a call for nominees should be sent to the members first. Ken also noted that the doc subproject of httpd is going well, with very active commits from several new contributors. Also, the special order for ASF members t-shirts has been sent to copyleft. 6. Special Orders A. Trademark Dirk suggested that we should make an effort to officially register the use of Apache and the multi-colored feather as an ASF trademark. This led to a general discussion about retaining counsel for the ASF (next item) and will be postponed until such time as that relationship is established. B. Engage in a relationship with Cooley Randy recommended that the ASF establish a formal relationship with the law firm of Cooley Godward LLP, San Francisco, so that we would have a quick resource for legal issues. The following resolution was approved by unanimous vote of all directors present [Ken, Roy, Rasmus, Doug, Randy, Dirk]. RESOLVED, that the officers of the Foundation are hereby directed to engage in a relationship with the law firm of Cooley Godward LLP in order to retain them as counsel for the Foundation. 7. Unfinished Business A. Funds for legal review of member employee agreements Ben Hyde has proposed that the Foundation budget funds for legal review of the employee agreements that many of our members are asked to sign as part of their full-time jobs outside the foundation. These agreements impact the foundation because they often stipulate that all of the employee's intellectual property must be assigned to the hiring company by default, along with other egregious clauses. Roy emphasized that this would only be legitimate use of our funds if the review was requested by the Foundation and the results of that review published to all members, since otherwise we would be covering what would normally be a personal expense. Further discussion of this item was tabled until after we have established a relationship with Cooley, at which time the process (and typical cost to the ASF) for doing this type of review can be more accurately determined. 8. New Business 9. Announcements Ken announced that we had received the first request for a targeted donation. The donor wants the ASF to have 501(c)(3) status. 10. Adjournment Meeting adjourned at 10:03am PST -0800. __________________________________________________________ __________________________________________________________ End of agenda