The Apache Software Foundation Board of Directors Meeting Minutes 21 August 2002 1. Call to order The meeting was scheduled for 10:00am PDT -0700. A sufficient attendance to constitute a quorum was recognized by the chairman at 10:08am. The meeting was held by teleconference hosted by Jim Jagielski (Covalent): 2. Roll Call Directors Present at Roll Call: Brian Behlendorf Ken Coar Roy T. Fielding Dirk-Willem van Gulik Jim Jagielski Ben Laurie Greg Stein Randy Terbush Directors Absent: Sam Ruby Guests: None 3. Minutes from the meeting of 17 July 2002 By general consent, the board minutes detailed in board_minutes_2002_07_17.txt were approved. 4. Officer Reports A. President [Brian] Brian reported that he is investigating options to reduce the bandwidth requirements of the ASF web sites. At present, we are reaching around 4 million hits per day. Brian is also concerned about and working the disk storage issues mentioned at the last board meeting. Brian noted that mirroring would be a help to alleviate some of the problems, but not all of them. B. Treasurer [Randy] Randy reported that he was in the process of ordering 'Quickbooks' to provide better access to ASF fiscal records. Randy also noted that the ASF received a $1000(US) Usenix award check. Randy also reported that there were 2 outgoing payments: $775(US) for ASF taxes and $250 to CSC for our annual corporate fee. C. Exec. V.P. and Secretary [Jim] Jim reported that he has received via postal mail a personal donation check, which will be forwarded to Randy. Jim also reported that as of the meeting, he had not received the signed JSP agreement from Jason Hunter. Jim and Roy will follow-up with Jason. 5. Committee Reports A. Conference Planning [Ken] Ken reported that the planning and organization for ApacheCon 2002 is slowly progressing. This resulted in a discussion regarding the performance of Security Travel and possible future directions. Ken also reported that the conference committee was investigating possible "cross-pollination" between ApacheCon and COMDEX. B. Fund-raising [Randy] Randy had nothing to report, other than nothing really had been done on this effort as of this meeting. 6. Special Orders A. Request for use of feather mark from Bradford Learning / Covalent Brian Beck (Bradford Learning) and Jim Harter (Covalent) are seeking permission to use the Apache feather logo for Web-based training courses on Apache 2.0. The logo appears in similar fashion and location in each module throughout the course. Bradford Learning and Covalent Systems are co-developers of this course. The usage is in a Flash graphic, with http://www.bradfordlearning.com/wts/ being a typical example (use the pre-filled login). By unanimous vote, this request was approved. Dirk volunteered to be the contact point for this request. It was suggested that Dirk inquire on the feasibility of Bradford Learning actually donating the graphic to the ASF. 7. Unfinished Business A. Election of Officers 1) Chairman nominees: Roy Fielding, Greg Stein By majority vote, Greg Stein was elected as Chairmain. 2) President nominees: Brian Behlendorf, Dirk-Willem van Gulik By majority vote, Dirk-Willem van Gulik was elected as President. 3) Treasurer nominees: Ken Coar, Randy Terbush By majority vote, Randy Terbush was (re)elected as Treasurer. 4) Exec. V.P. and Secretary nominees: Jim Jagielski By unanimous vote, Jim Jagielski was (re)elected as Exec. V.P./ Secretary Therefore, the new officers for the ASF consist of: Greg Stein: Chairman Dirk-Willem van Gulik: President Randy Terbush: Treasurer Jim Jagielski: Exec. V.P./Secretary Randy volunteered to investigate the procedure required to provide the new officers with signatory authority on the ASF bank account. Jim volunteered to investigate the procedure required to inform CSC of the change in officers. B) STV instead of FPP for members meeting votes Executive summary: each voter lists all the people they want to see elected in order of preference. Excess votes for people who have already reached their quota (i.e. enough votes to ensure election) and also for the candidate with the least votes are redistributed to lower-numbered choices. Process is repeated until the required number are elected. See: http://www.electoral-reform.org.uk/votingsystems/stvi.htm There was much discussion over the relative "fairness" of STV over FPP, and whether such a chance would require approval from the members as well as a change in the bylaws. It was pointed out that the present voting scheme could be interpreted as not completely within the scope of the bylaws itself. The general consensus was that STV was most likely the correct scheme to be used and the board voted unanimously to proceed with the use of STV. Ben Laurie volunteered to further investigate the impact of switching to STV. C) PeerMetrics proposal for a project based on Rabbit (P2P) Message-Id: <20020528165522.F18518@Lithium.MeepZor.Com> forwarded from May 22, "Tim Motika" Ken volunteered to provide further information regarding this business as required, as well as follow-up on the proposal. 8. New Business Brian proposed that the board to approve a budget for the purchase of a disk array to increase capacity for the collabnet-hosted apache.org machines. The purpose would be to provide additional storage and to serve as a backup solution as an alternative to a tape drive solution. The board voted unanimously to approve a budget, not to exceed $8000, for such a purchase. 9. Announcements There were no announcements. 10. Adjournment Scheduled to adjourn by 11:30am PDT -0700, the meeting actually adjorned at 11:25am. __________________________________________________________ End of minutes for the 21 Aug 2002 board meeting.