The Apache Software Foundation Board of Directors Meeting Agenda 16 October 2002 1. Call to order The meeting was scheduled for 10:00am PDT -0700 and began when a a sufficient attendance to constitute a quorum was recognized by the chairman at 10:15am. The meeting was held by teleconference hosted by Jim Jagielski (Covalent). IRC #apacheboard on irc.openprojects.net was used for backup purposes. 2. Roll Call Directors Present at Roll: Ken Coar Roy T. Fielding Jim Jagielski Sam Ruby (arrived at 10:43am) Greg Stein Bill Stoddard Directors Arriving Post Roll: Sam Ruby (arrived at 10:43am) Directors Absent: Brian Behlendorf Ben Laurie Dirk-Willem van Gulik Guests: Randy Terbush Chuck Murcko Jason Hunter (arrived at 10:18am) 3. Minutes and supplements from previous meetings A. The minutes to the meeting of 18 September 2002, detailed in board_minutes_2002_09_18.txt were approved by unanimous consent. B. The supplementals to the meeting of 18 September 2002, detailed in board_supplement_2002_09_18.txt were approved as publishable in content. C. The minutes to the Special Meeting of 9 October 2002 were not yet available to be approved. 4. Officer Reports A. Chairman [Greg] The Foundation is quite healthy overall, with a continuing interest and growth in our projects and contributors. There have been some challenges recently, however, in that our growth seems to have exceeded our current capacity for managing the social aspects of the communities. Some committers don't really understand what the ASF is all about, and even worse, some do not seem to understand our basic ideals of community and collaborative development ("the Apache Way" to use an oft-bandied-about term). Over the past couple months, this has sparked an interest in two new top-level projects (Commons and Incubator) as ways to improve our ability to manage projects and to create healthy communitys. Meanwhile, a large number of people have come together to look hard at our organization and several reorganization proposals are being formed and discussed. This is a great process, and has brought together a number of people who don't normally work together. However, it has also hilited some of the misunderstandings and demonstrated that some amount of reorg is needed for the ASF to continue on its mission of building and supporting development communities. B. Treasurer [Chuck & Randy] Chuck reported that the switchover from Randy to himself was proceeding, with the ASF accounts being transferred to the new Ass't Treasurer. The QuickBooks packages was being shipped to Chuck as well. Chuck also accepted the position as Chair of the Fund Raising committee. C. Exec. V.P. and Secretary [Jim] Jim had no news to report other than continued work in getting the ASF files in electronic format. Greg suggested that the online committers list be updated to reflect if the ASF has a signed CLA on file for that committer. 5. Committee Reports A. Conference Planning [Ken] Ken reported that at last check, there were 240 attendees scheduled for the Conference. A collection agency has also been hired for the registration. All ASF members have been asked to possibly volunteer as session chairs. B. Security Team status [Ben] Tabled. C. Apache Commons Project [Ken] Ken reported that work was being done to generate the bylaws of the Commons Project. Discussion on Commons and the 'reorg' list also made it clear that an ASF incubator was likely warranted. 6. Special Orders A. Jason Hunter has requested the appointment of a new JCP representative. By unanimous consent, Geir Magnusson Jr. was appointed the ASF's official Representative, with Chuck Murcko acting as official Alternate. B. It was reported the the ASF Members Meeting would be held on November 18th, in the evening. This is to be held at ApacheCon, after the scheduled Hackathon dates of November 17th and 18th. C. Reestablish Apache Portable Runtime Project The following resolution was proposed: WHEREAS, the Board of Directors deems it to be in the best interests of the Foundation and consistent with the Foundation's purpose to establish a Project Management Committee charged with the creation and maintenance of open-source software related to the Apache Portable Runtime (APR) products, for distribution at no charge to the public. NOW, THEREFORE, BE IT RESOLVED, that a Project Management Committee, to be known as the "APR PMC", be and hereby is established pursuant to Bylaws of the Foundation; and be it further RESOLVED, that the APR PMC be and hereby is responsible for the creation and maintenance of software related to the APR software product based on software licensed to the Foundation; and be it further RESOLVED, that the persons listed immediately below be and hereby are appointed to serve as the members of the APR PMC. Greg Ames Aaron Bannert Jim Blandy Ryan Bloom Branko Cibej Ken Coar Ralf Engelschall Justin Erenkrantz Brian Fitzpatrick Karl Fogel Brian Havard Ian Holsman Jim Jagielski Ben Laurie Chuck Murcko Brian Pane David Reid Bill Rowe Wilfredo Sanchez Sascha Schumann Greg Stein Bill Stoddard Sander Striker Ben Collins-Sussman Jeff Trawick Cliff Woolley WHEREAS, the membership of the APR PMC have nominated Cliff Woolley to serve as chair of the APR PMC; and WHEREAS, the current chair of the APR PMC, Ryan Bloom, has resigned his position as Vice President, APR, in favor of Cliff Woolley's appointment to that position. NOW, THEREFORE, BE IT RESOLVED, that Cliff Woolley be and hereby is appointed to the office of Vice President, APR, to serve in accordance with and subject to the direction of the Board of Directors and the Bylaws of the Foundation until death, resignation, retirement, removal or disqualification, or until a successor is appointed. By Unanimous Vote, the above Resolution reestablishing the Apache Portable Runtime Project, was passed. D. Apache Incubator Project The following two resolutions had been proposed: Resolution R1 (drafted by Ken): WHEREAS, the Board of Directors deems it to be in the best interests of the Foundation and consistent with the Foundation's purpose to establish a Project Management Committee charged with accepting new projects into the Foundation, fostering such projects and providing guidance and support to help them develop communities, and educating new developers in the details and ramifications of working according to the Foundation's philosophies and requirements (the 'Apache Way'), including issues of copyright and licensing; NOW, THEREFORE, BE IT RESOLVED, that a Project Management Committee (PMC), to be known as the "Apache Incubator PMC", be and hereby is established pursuant to the Bylaws of the Foundation; and be it further RESOLVED, that the Apache Incubator PMC be and hereby is responsible for the acceptance and oversight of projects and codebases, together with their communities, submitted and proposed to become part of the Foundation; and be it further RESOLVED, that the Apache Incubator PMC is charged with providing guidance and ensuring that projects under its purview operate according to the Foundation's goals and philopsophies; and be it further RESOLVED, that the Apache Incubator PMC is responsible for evaluating projects under its purview and making the determination in each case of whether it should be abandoned, or is healthy and should continue to receive guidance and support, or is healthy and mature and ready to become part of an existing Foundation project or a new project in its own right; and be it further RESOLVED, that the office of "Vice President, Apache Incubator" be and hereby is created, the person holding such office to serve at the direction of the Board of Directors as the chair of the Apache Incubator PMC, and to have primary responsibility for management of the projects within the scope of responsibility of the Apache Incubator PMC; and be it further RESOLVED, that the persons listed immediately below be and hereby are appointed to serve as the initial members of the Apache Incubator PMC: Aaron Bannert Nicola Ken Barozzi Ken Coar B. W. Fitzpatrick Jim Jagielski Greg Stein Sander Striker NOW, THEREFORE, BE IT FURTHER RESOLVED, that Jim Jagielski be and hereby is appointed to the office of Vice President, Apache Incubator, to serve in accordance with and subject to the direction of the Board of Directors and the Bylaws of the Foundation until death, resignation, retirement, removal or disqualification, or until a successor is appointed; and be it further RESOLVED, that the initial Apache Incubator PMC be and hereby is tasked with the creation of a set of bylaws intended to encourage open development and increased participation in the Apache Incubator Project. ------------- Resolution R2 (drafted by Roy): WHEREAS, the Board of Directors deems it to be in the best interests of the Foundation and consistent with the Foundation's purpose to establish a Project Management Committee charged with accepting new products into the Foundation, providing guidance and support to help each new product engender their own collaborative community, educating new developers in the philosophy and guidelines for collaborative development as defined by the members of the Foundation, and proposing to the board the promotion of such products to independent PMC status once their community has reached maturity. NOW, THEREFORE, BE IT RESOLVED, that a Project Management Committee (PMC), to be known as the "Apache Incubator PMC", be and hereby is established pursuant to the Bylaws of the Foundation; and be it further RESOLVED, that the Apache Incubator PMC be and hereby is responsible for the acceptance and oversight of new products submitted or proposed to become part of the Foundation; and be it further RESOLVED, that the Apache Incubator PMC is responsible for providing guidance and ensuring that subprojects under its purview develop products according to the Foundation's philosophy and guidelines for collaborative development; and be it further RESOLVED, that the Apache Incubator PMC is responsible for regularly evaluating products under its purview and making the determination in each case of whether the product should be abandoned, continue to receive guidance and support, or proposed to the board for promotion to full project status as part of an existing or new Foundation PMC; and be it further RESOLVED, that the office of "Vice President, Apache Incubator" be and hereby is created, the person holding such office to serve at the direction of the Board of Directors as the chair of the Apache Incubator PMC, and to have primary responsibility for management of the subprojects within the scope and responsibility of the Apache Incubator PMC; and be it further RESOLVED, that the persons listed immediately below be and hereby are appointed to serve as the initial members of the Apache Incubator PMC: Aaron Bannert Nicola Ken Barozzi Ken Coar Roy T. Fielding B. W. Fitzpatrick Jim Jagielski Greg Stein Sander Striker NOW, THEREFORE, BE IT FURTHER RESOLVED, that Jim Jagielski be and hereby is appointed to the office of Vice President, Apache Incubator, to serve in accordance with and subject to the direction of the Board of Directors and the Bylaws of the Foundation until death, resignation, retirement, removal or disqualification, or until a successor is appointed; and be it further RESOLVED, that the initial Apache Incubator PMC be and hereby is tasked with the creation of a set of bylaws intended to encourage open development and increased participation in the Apache Incubator Project. ================================ After some discussion regarding the differences between the two resolutions, Ken withdrew his resolution. A vote was held on Resolution R2. By unanimous vote, Resolution R2 passed. 7. Unfinished Business A. STV instead of FPP for members meeting votes Tabled. B. PeerMetrics proposal for a project based on Rabbit (P2P) It was noted that the newly formed Incubator Project would handle this. C. Sam Ruby was designated to take the action item for talking with Rasmus and the PHP project about the relationship between the ASF and the PHP Group. Sam noted that the PHP Group had already been discussing this very issue. Jim noted that, at the lowest core, any ASF project must be under the Apache License and that the ASF must have copyright of the code. 8. New Business None 9. Announcements None 10. Adjournment Scheduled to adjourn by 11:00am PDT -0700. Adjourned at 11:07am. ----------------------------------------- Attachments __________________________________________________________ End of minutes for the 16 Oct 2002 board meeting.