The Travel Assistance Committee
The Travel Assistance Committee exists to help those that would like to attend ApacheCon events, but are unable to do so for financial reasons.
Purpose and Intended Audience
The Travel Assistance committee was reformed in September 2008 with the goal of providing financial assistance to those who would otherwise be unable to attend various ApacheCon events.
Those that are thinking of applying for financial assistance should be warned that the Committee has limited finances, and as a consequence, only a few places are available. Applicants should have valid reasons for attending ApacheCon events that are of benefit to both the applicant and the ASF, and even open source as a whole.
Applications will be judged on merit, based upon details provided on their application form. The application form attempts to capture the necessary information the Committee requires to be able to make such a judgement. Bear in mind that, due to the Committee's limited resources, criteria will be aggressively applied. Just because someone does not receive assistance on this occasion does not mean that they are not worthy of assistance or that the Committee does not value their contribution to the ASF or open source in general. We would love to be able to offer support more widely, but as always, the Committee is limited by the funds available.
Those deemed by the Committee to be most in need of assistance will be notified within a week of the closing of the application period.
What is Covered
The Committee is able to provide assistance with travel (air fares or train tickts), accommodation during the conference, and conference fees. At this time, the Committee is unable to provide any funds for general living expenses during the conference itself.
Arrangements and Planning for Successful Applicants
The Committee, and the ASF itself, do not have the means to distribute funds for air fares, etc, to successful applicants who will undoubtedly be located worldwide. Therefore, travel and accommodation will be arranged and paid for directly by the ASF or its appointed agents.
How to apply for travel assistance
Go to our online webapp and if not already done so, create an account by clicking on the 'Register' link. Once logged in proceed to answer all questions as fully as possible. Note that you do not need to answer all questions in the same session, you can keep coming back until complete.
Ensure that you specify which event you are applying for. Preference is generally given to those that apply to attend an event nearest their home location. In other words, those in Europe or Asia would fair better applying an ApacheCon EU or Asia event when they next come round.
However, compelling reasons to go to an event further away than your nearest ApacheCon location will be considered in full.
Only those applications that are successful will receive a reply, those that have not heard back within one week of the application closing date should assume that they did not qualify on this occasion, but you are welcome to email firstname.lastname@example.org for confirmation if you wish. No reasons for denying an application will be given, but you may assume that others were considered to have a greater need on this occasion.
To begin your application, please use our online webapp.
Events for which Support is Available
ApacheCon NA 2013, Portland OR
Applications for assistance have already opened, and the deadline has been recently extended until Sunday 9th December, 12pm UTC. Applications are open now, but close shortly, so you should apply straight away! To find out more on the event, see http://na.apachecon.com/. To apply, please use the online webapp.
Note that for those needing passports for travel to Portland (i.e. non US residents), your passport will need to be valid for at least six months AFTER the event has finished. We would recommend that all applications start to investigate now what procedures and forms you will need, whether or not you will need an interview and how far ahead you need to book that interview. If you are accepted, there will be a fairly short window in which we'll be booking flights, and we will only ticket for people who hold a valid passport and visa, so please ensure you'll be ready for this!
Also please note that Travel Insurance (which includes Medical cover for those travelling overseas) must be obtained.
The following events have received support from the Travel Assistance Committe:
- ApacheCon Europe 2012, Sinsheim, Germany
- ApacheCon NA 2011, Vancouver
- Apache Retreat Ireland 2011
- ApacheCon NA 2010, Atlanta
- Apache Retreat Hursley 2010
- Apache Retreat Ireland 2010
- ApacheCon US 2009 Oakland
- ApacheCon EU 2009 Amsterdam
- ApacheCon US 2008 New Orleans