The Apache Software Foundation Board of Directors Meeting Agenda 07 July 2002 1. Call to order The meeting was scheduled for 10:00am PDT -0700 and began at 10:18am, when a quorum was recognized by the chairman. The meeting was held by teleconference hosted by Jim Jagielski (Covalent): 2. Roll Call Directors Present at Roll Call: Brian Behlendorf Ken Coar Roy T. Fielding Jim Jagielski Randy Terbush Directors Present post-Roll Call: Sam Ruby (10:27am) Directors Absent: Dirk-Willem van Gulik Ben Laurie Greg Stein Guests: None 3. Minutes from the meeting of 20 March 2002 By General Consent, the Board Minutes detailed in board_minutes_2002_03_20.txt were approved. 4. Officer Reports A. Chairman [Roy] Roy noted that the Annual Meeting of the ASF Membership was held on May 21, 2002 via irc. Details of the meeting can be found in the 'foundation' CVS tree under Meetings/20020521. Roy noted that he was not aware of any litigation against the ASF. B. President [Brian] Brian reported on the move of the ASF servers between AboveNet Data Centers. The move was quite smooth, with minimal downtime and impact (other than IP address changes). Brian reported that disk storage capacity was starting to be an initial concern, and that he was investigating storage options. C. Treasurer [Randy] Randy provided the end-of-year TAX information for the foundation. Randy noted that the ASF's 501(c)3 status was nominal, but that the ASF was not receiving enough donations for the status to be clearly appropriate. IRS guidelines are that 30% of donations should be of the "small" variety. How to address this concern was discussed including making it easier to individuals to donate to the ASF (eg: PayPal). Scanned JPGs of the letter from the accountants to Randy regarding the ASF "Exempt Organization" IRS Return is located in: foundation:/Funds/tax-prep-p1.JPG foundation:/Funds/tax-prep-p2.JPG D. Exec. V.P. and Secretary [Jim] Jim reported that he had received the annual invoice from CSC for the ASF corporate standing, which he was forwarding to Randy for payment. Jim also reported that the voting procedure in use during the Annual Members Meeting worked very well and eased the record and voting keeping efforts. 5. Committee Reports A. Conference Planning [Ken] Ken reported that the planning and organizing of ApacheCon 2002 is progressing, with the selection of Tutorials and Sessions complete. Ken reported that Lars, BenL and Rasmus were at Blackhat promoting AC 2002. IBM and Apple have signed up as the main sponsors for the event (Apple providing the connectivity, wireless and some desktop sytems at a kiosk). The Hackathon is scheduled for November 17th and 18th. 6. Special Orders A. Election of Officers This was tabled for a later date, either on-list or at the next meeting. B) Apache DB project Jason van Zyl proposed creation of a db.apache.org project to house various software projects related to database access. The following resolution (R1) was proposed: WHEREAS, the Board of Directors deems it to be in the best interests of the Foundation and consistent with the Foundation's purpose to establish a Project Management Committee charged with the creation and maintenance of open-source software related to database access, for distribution at no charge to the public. NOW, THEREFORE, BE IT RESOLVED, that a Project Management Committee (PMC), to be known as the "Apache DB PMC", be and hereby is established pursuant to Bylaws of the Foundation; and be it further RESOLVED, that the Apache DB PMC be and hereby is responsible for the creation and maintenance of software related to database access, based on software licensed to the Foundation; and be it further RESOLVED, that the office of "Vice President, Apache DB" be and hereby is created, the person holding such office to serve at the direction of the Board of Directors as the chair of the Apache DB PMC, and to have primary responsibility for management of the projects within the scope of responsibility of the Apache DB PMC; and be it further RESOLVED, that the persons listed immediately below be and hereby are appointed to serve as the initial members of the Apache DB PMC: John McNally Geir Magnusson Jr. Thomas Mahler Jason van Zyl (chair) Rodney Waldoff NOW, THEREFORE, BE IT FURTHER RESOLVED, that Jason van Zyl be and hereby is appointed to the office of Vice President, Apache DB, to serve in accordance with and subject to the direction of the Board of Directors and the Bylaws of the Foundation until death, resignation, retirement, removal or disqualification, or until a successor is appointed; and be it further RESOLVED, that the initial Apache DB PMC be and hereby is tasked with the creation of a set of bylaws intended to encourage open development and increased participation in the Apache DB Project. By a vote of 6 For and 0 (none) Against, the proposal R1 was Approved. C) Fund-raising project The following resolution (R2) was proposed: WHEREAS, the Board of Directors deems it to be in the best interests of the Foundation and consistent with the Foundation's purpose to establish an ASF Board Committee charged with raising funds to sustain the operation of the Foundation and assist the creation and maintenance of open-source software for distribution at no charge to the public. NOW, THEREFORE, BE IT RESOLVED, that as ASF Board Committee, to be known as the "Apache Fund-raising Committee", be and hereby is established pursuant to Bylaws of the Foundation; and be it further RESOLVED, that the Apache Fund-raising Committee be and hereby is responsible for organization and oversight of efforts to raise funds on behalf of The Apache Software Foundation, including trademark licensing and other issues regarding fund-raising, but excluding the ApacheCon conferences (which shall remain a responsibility of the Apache Conference Planning Committee); and be it further RESOLVED, that the person holding the office of Treasurer shall serve at the direction of the Board of Directors as the chair of the Apache Fund-raising Committee and have primary responsibility for management of the projects within the scope of responsibility of the Apache Fund-raising Committee; and be it further RESOLVED, that the persons listed immediately below be and hereby are appointed to serve as the initial members of the Apache Fund-raising Committee: Ken Coar Roy T. Fielding Jim Jagielski Randy Terbush (chair) By a vote of 6 For and 0 (none) Against, the proposal R2 was Approved. D) Schedule for regular meetings Currently the 3rd Wed of every month at 10am Pacific time, continuing this schedule was tentatively approved with the understanding that the board will revisit the schedule if it becomes an unreasonable conflict for any of the directors. E) STV instead of FPP for members meeting votes This was tabled due to BenL's absence at the meeting. F) PeerMetrics proposal for a project based on Rabbit (P2P) Message-Id: <20020528165522.F18518@Lithium.MeepZor.Com> forwarded from May 22, "Tim Motika" This item will be further investigated and responded to. 7. Unfinished Business None. 8. New Business None. 9. Announcements None. 10. Adjournment Scheduled to adjourn by 11:30am PDT -0800. Actual adjournment was at 11:27am. __________________________________________________________ End of minutes for the 17 Jul 2002 board meeting.