The Apache Software Foundation

              Special Board of Directors Meeting Minutes

                            July 22, 2026


 1. Call to order

    This is a special meeting of the Board of Directors, called under
    section 5.11 of the Bylaws of the Foundation.

    The meeting was scheduled for 21:15 UTC and began at 21:23 when
    a sufficient attendance to constitute a quorum was recognized by
    the chair.

            Other Time Zones: https://www.timeanddate.com/worldclock/fixedtime.html?iso=2026-07-22T21:15:00&msg=ASF+Board+Meeting

    The meeting was held via teleconference, hosted by the Secretary
    via Zoom.

    The #asfboard channel on the-asf.slack.com was used for backup.

 2. Roll Call

    Directors Present:

        Zili Chen
        Emmanuel Lécharny
        Jean-Baptiste Onofré
        Christopher Schultz
        Greg Stein
        Sander Striker

    Directors Absent:

        Shane Curcuru
        Christofer Dutz
        Justin Mclean

    Executive Officers Present:

        Craig L Russell

    Executive Officers Absent:

        Matt Sicker

    Guests:

        Thomas Neidhart
        David Fisher
        Sally Khudairi
        Daniel Gruno
        Brian Proffitt
        Paul King

 3. Special Orders

    A. Establish the Office of Vice President, Responsible AI

       WHEREAS, the Board of Directors deems it to be in the best interests of the
       Foundation to establish the office of Vice President, Responsible AI;

       NOW, THEREFORE, BE IT RESOLVED, that the office of "Vice President,
       Responsible AI" be and hereby is created, the person holding such office to
       serve at the direction of the Board of Directors, and to have primary
       responsibility for establishing, promoting, and coordinating governance
       policies and best practices for the use of AI within the Foundation, including
       coordinating the management of AI technologies such as models and agents; and
       be it further

       RESOLVED, that Jeff Genender (jgenender) be and hereby is appointed to the
       office of Vice President, Responsible AI, to serve in accordance with and
       subject to the direction of the Board of Directors and the Bylaws of the
       Foundation until death, resignation, retirement, removal or disqualification,
       or until a successor is appointed.

       Special Order 3A, Establish the Office of Vice President,
       Responsible AI, was approved by Unanimous Vote of the directors
       present.

 4. Discussion Items

 5. Adjournment

    Adjourned at 21:30 UTC


============
ATTACHMENTS:
============

------------------------------------------------------
End of minutes for the July 22, 2026 board meeting.