Budgeting process¶

What the board has decided about this committee or office, and the reports it filed, most recent first. Generated from the published minutes.

These categorised views are best effort. They are read from the published minutes by a program, and what it can attribute to a committee depends on how each resolution happens to be worded — so a page may be incomplete, and nothing here overrides the minutes themselves. The raw minutes are the source of truth.

Please note. The board approves the minutes of a meeting at the meeting after it, and they are published then - so the most recent meeting is not usually here. ASF Members can read the draft in the board's own repository until it is.

[raw] the published minutes, which are the record. [main index]

Reports¶

1999-09-22¶

   1) should President and PMC chairs request money for general
      expense categories or specific grants, or both
   2) should we accept earmarked funds (money for anything other than
      the ASF general fund)
   3) what do we do with unspent earmarked funds
   4) disposition of funds earmarked for use by a specific project
   5) disposition of funds earmarked to be spent on a specific grant
   6) should the corporation budget to hire a bookkeeper
      in order to keep track of multiple accounts
   7) process for determining the overhead amount, and later review
   8) planning for quarterly/yearly reports

Debate was held on 2 proposed budgeting resolutions.  One key
point of the discussion was whether or not PMCs should be required
to submit a ``budget'' and have the PMCs describe their use of the
funds requested.

The following resolution was adopted by a vote of the directors,
with eight "yes" votes (Roy, BenH, Brian, BenL, Jim, Ken, Randy, Dirk),
no "no" votes, and no abstentions (Sameer was absent from the vote):

  WHEREAS, the Apache Software Foundation is a support
  organization for open-source software development projects; and

  WHEREAS, donations of funds, services, or goods to the
  Foundation may be made with the desire on the part of the donor
  that the said funds, services, or goods should be utilized to
  directly support one or more particular projects or purposes;

  NOW, THEREFORE, BE IT RESOLVED, that the Apache Software
  Foundation shall accept such targeted donations; and be it
  further

  RESOLVED, that the acceptance of a targeted donation does not
  constitute a commitment by the Foundation to any more than a
  best effort in good faith to apply the donation as requested;
  and be it further

  RESOLVED, that the Foundation will not disburse funds for use by
  a Project Management Committee until that Project Management
  Committee has developed a budget indicating how those funds will be
  used and that budget has been approved by the Board of Directors;
  and be it further

  RESOLVED, that the Treasurer shall include the intended purpose
  of any such targeted donations as part of his reports, making
  the intended purpose of the donation a matter of public record;
  and be it further

  RESOLVED, that such targeted donations shall be applied to the
  Foundation's general operating fund or resource pool for
  allocation, disbursement, or assignment as the Foundation may
  see fit, bearing in mind the donor's intention and the needs of
  the Foundation and its projects.

Immediately after this vote, Jim had to temporarily leave the meeting
(11:25am).

1999-09-16¶

Discussion on this item was tabled due to time constraints and the
absence of the Treasurer.